Develop and Manage Policy Lifecycle
Aruvio’s policy management application equips organizations with the tools to develop an effective policy lifecycle & management process. Policies must be formulated with a firm understanding of what governs an organization to ensure the achievement of corporate objectives, demonstrate regulatory compliance and keep risks at bay.
Develop and Manage Policy Lifecycle with Aruvio
Construct and Upload
Users can create a new policy directly within Aruvio’s system, upload existing policies and procedures or select policies from a pre-existing content library.
Aruvio’s system offers integration between the policy and procedure repository and the compliance, risk, and control framework enabling organizations to easily map controls. Users may identify the impact of regulatory change on policies or compliance programs. Organize policy by type, department, location, legislation. Aruvio can customize to fit any specific grouping or view.
Review and Change
Cross-functional teams, stakeholders and external users can all review policies at the same time and provide collaborative feedback on policies and procedures. Processes can be easily updated, flagged for analysis changed from any location. When compliance activities such as issue remediation or control re-design require changes in the policy documentation, users can seamlessly initiate these changes from within the compliance framework. Upon completion of the review and approval process, the policy is published to all relevant stakeholders with appropriate email notifications. A complete revision history is maintained, and review periods or obsolescence rules can be set for all policies and procedures. With built in notifications and alerts the system has the ability to send periodic reminders or notifications for users to review, document and update policies. Additional reminders can be configured to remind users to monitor change in regulatory controls that will affect specific policies within an organization or individual department.
Policy Communication, Acceptance and Training
Policies can be clearly communicated to departments, individuals and external partners alike. The implementation of surveys, certifications, and self-assessments helps manage policy distribution and acceptance among designated executives. The Aruvio system also supports electronic sign-offs at departmental and functional levels which, in turn, rollup for executive certifications.
Manage Exceptions and Remediate Issues
Establish, track and log all policy exceptions within the system for comprehensive issue management. Dashboards complete with exception reports give managers real-time visibility into policy related issues and provides critical information to eliminate policy negligence. Incident remediation or control re-designs require changes in the policy documentation. With Aruvio’s system users can seamlessly initiate these changes from within the compliance framework.
Provide statistics, data and status reports on policy development, attestation and enforcement to demonstrate compliance to executives, regulators, and auditors. Detailed information on specific polices or parameters within procedures enable the visualization and demonstration policy status, ownership, type, approval cycle, usage, attestation, and audit history and usage summary. Aruvio’s policy management solution provides structured visibility into all policies and procedures, facilitates accountability and fosters communication. Policies can be traced and accessed from any delegated device that makes policy and procedure management a collaborative, efficient and continuous process.